Privacy Policy

This Privacy Policy describes how RUN AND TRAIL ORNAISONS (RTO) collects, uses, and protects your personal information. By using our website and participating in our activities, you consent to the practices described in this policy.

1. Information We Collect

We may collect the following types of personal information:

  • Contact Information: Name, email address, phone number, and postal address.
  • Registration Information: Information provided when you register for events or become a member.
  • Usage Data: Information about how you use our website, including your IP address, browser type, and pages visited.
  • Photos and Videos: Images and videos taken during RTO events, with your consent.

2. How We Collect Information

We collect information in the following ways:

  • Directly from You: When you provide information through our website, registration forms, or other communication channels.
  • Automatically: Through cookies and other tracking technologies when you use our website.
  • From Third Parties: Occasionally, we may receive information from partners or service providers.

3. How We Use Your Information

We use your personal information for the following purposes:

  • To Provide Services: To manage your registration, membership, and participation in RTO activities.
  • To Communicate with You: To send you updates, newsletters, and information about upcoming events.
  • To Improve Our Website: To analyze website usage and make improvements to our content and functionality.
  • To Promote RTO: To share photos and videos of events on our website and social media channels, with your consent.
  • To Comply with Legal Obligations: To comply with applicable laws and regulations.

4. How We Share Your Information

We may share your personal information with the following parties:

  • Service Providers: Third-party vendors who provide services on our behalf, such as website hosting, email marketing, and payment processing.
  • Partners: Organizations that collaborate with RTO on events and activities.
  • Legal Authorities: When required by law or to protect our rights and interests.

We will not sell your personal information to third parties.

5. Cookies and Tracking Technologies

We use cookies and other tracking technologies to collect information about your browsing behavior on our website. You can control cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of our website.

6. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

  • Encryption: Using encryption to protect sensitive data transmitted online.
  • Secure Storage: Storing personal information on secure servers.
  • Access Controls: Limiting access to personal information to authorized personnel.

However, no method of transmission over the internet or electronic storage is completely secure, so we cannot guarantee absolute security.

7. Your Rights

You have the following rights regarding your personal information:

  • Access: You have the right to access the personal information we hold about you.
  • Correction: You have the right to request that we correct any inaccurate or incomplete information.
  • Deletion: You have the right to request that we delete your personal information, subject to certain exceptions.
  • Objection: You have the right to object to the processing of your personal information for certain purposes.

To exercise these rights, please contact us using the contact information provided below.

8. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

9. Children’s Privacy

Our website and activities are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to remove the information.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on our website and update the effective date. Your continued use of our website and participation in our activities after any changes constitutes your acceptance of the new Privacy Policy.

11. Contact Information

If you have any questions or concerns about this Privacy Policy, please contact us at:

12. Association ID

Association ID: W113004358

Effective Date: [Date]